Applicant Privacy Statement
Jefferson County Sheriff’s Office
Effective Date: 2/17/2026
1. Purpose
The Jefferson County Sheriff’s Office (“Sheriff’s Office”) is committed to protecting the confidentiality, integrity, and security of personal information provided during the employment application and selection process. This Applicant Privacy Statement describes how applicant information is collected, used, maintained, disclosed, and protected in accordance with applicable federal law and the laws of the Commonwealth of Kentucky.
2. Information We Collect
During the recruitment, assessment, and hiring process, the Sheriff’s Office may collect and process the following categories of information:
Identifying information (name, address, telephone number, email address, date of birth)
Social Security number (where required for background or payroll processing)
Employment history and professional qualifications
Education history and transcripts
Professional licenses and certifications (e.g., law enforcement certification)
Military service records (if applicable)
Driving record information
Criminal history information (where authorized by law)
Fingerprints and background investigation materials
Polygraph examination results (if applicable and lawful)
Drug screening results
Reference information
Voluntary demographic information for equal employment opportunity reporting
Any additional information voluntarily submitted by the applicant
Certain positions may require more extensive background investigations consistent with Kentucky law enforcement standards and Criminal Justice Information Services (CJIS) requirements.
3. Purpose of Collection and Use
Applicant information is collected and used solely for legitimate governmental and employment-related purposes, including:
Evaluating qualifications and eligibility for employment
Conducting interviews, testing, and assessments
Verifying employment history, education, and credentials
Conducting background investigations and pre-employment screenings
Determining compliance with Kentucky Peace Officer Professional Standards (KRS Chapter 15, as applicable)
Ensuring compliance with federal and state employment laws
Maintaining required personnel and employment records
Information will not be used for purposes unrelated to the hiring process except as required or permitted by law.
4. Legal Authority and Compliance
The Sheriff’s Office processes applicant information in compliance with:
Applicable federal employment laws (including Title VII of the Civil Rights Act, ADA, ADEA, FLSA)
The Fair Credit Reporting Act (FCRA), where background reports are obtained through third parties
Kentucky Revised Statutes (KRS) governing public employment and law enforcement standards
Criminal Justice Information Services (CJIS) Security Policy requirements, where applicable
The Kentucky Open Records Act (KRS 61.870–61.884)
5. Kentucky Open Records Act
As a public agency, certain application materials may be subject to disclosure under the Kentucky Open Records Act. However, personal information may be redacted or withheld where permitted by law, including but not limited to:
Social Security numbers
Personal contact information
Medical information
Background investigation materials
Information exempt under KRS 61.878
Applicants should be aware that complete confidentiality cannot be guaranteed for all submitted materials due to public records laws.
6. Information Sharing
Applicant information may be shared only with:
Authorized Sheriff’s Office personnel involved in recruitment and hiring
Background investigation agencies or contracted screening providers
Kentucky Law Enforcement Council or other certifying bodies, if required
Government agencies as required by law
Legal counsel or regulatory authorities as necessary for compliance
The Sheriff’s Office does not sell or commercially distribute applicant information.
7. Data Retention
Applicant records will be retained in accordance with Kentucky public records retention schedules and applicable federal requirements. Retention periods may vary depending on the position applied for and whether the applicant is hired.
8. Data Security
The Sheriff’s Office maintains reasonable administrative, technical, and physical safeguards designed to protect applicant information from unauthorized access, disclosure, alteration, or destruction. Sensitive law enforcement–related information is handled in accordance with CJIS security standards where applicable.
9. Voluntary Submission
Providing requested information is voluntary; however, failure to provide required information may result in disqualification from further consideration.
10. Questions Regarding Applicant Information
Questions regarding this Applicant Privacy Statement or requests related to applicant records should be directed to:
Jordan Mudd, Chief Examiner
Jefferson County Sheriff’s Office
515 West Market Street, Suite 110
Louisville, KY 40202
502-574-5090
careers@jcsoky.org
